Mahdar · محضر · AI meeting minutes
Minutes your chair approves, drafted the moment the meeting ends.
Mahdar (محضر, “the minutes”) prepares each member with a brief for their role, follows the meeting in Arabic and English with a live transcript, and turns it into draft minutes and action items. The secretary edits, the chair approves, and only then is anything shared, with every change in the audit log.
- Live Arabic and English transcript, by speaker
- Nothing is shared until it is approved
- On-premise or UAE cloud, with Outlook and single sign-on
Mahdar · Steering committee
Live · 00:47:12Chair · 00:46:58
نوافق على الميزانية بشرط مراجعة التكاليف في الربع القادم.
Finance director · 00:47:05
I’ll bring the revised cost plan to the next meeting.
Decision: budget approved, subject to a cost review next quarter.
Action · Finance director · revised cost plan · due 15 Dec
Authorized vendor to
- Ministry of Finance
- Ministry of Interior
- DGE Abu Dhabi
- Etihad Aviation
- EDGE Group
Delivered for
- Hindustan Unilever
- Nokia
- Linde
- USA Today
- JSL
Procurement-ready
- Abu Dhabi Government Procurement Gate
- UAE Ministry of Finance, federal procurement
- Registered ADNOC vendor
- National ICV certificate
Why it matters
Decisions get lost between the meeting and the minutes
Secretaries spend days writing up a two-hour meeting, actions live in personal notebooks, and members arrive without the papers they needed.
Minutes take days
Writing up a long bilingual meeting by hand delays the decisions and the actions that follow them.
Actions slip
Owners and due dates agreed in the room aren’t recorded in one place, so follow-up depends on memory.
Members arrive unprepared
Papers come late and run long, and nobody has time to find what matters for their role.
What Mahdar does
From the brief to approved minutes
Pre-meeting briefs
A brief for each member’s role, with the points that matter and suggested questions drawn from the meeting papers and correspondence.
Live transcript
Arabic and English transcribed as people speak, with speakers identified for members who have consented to a voiceprint.
Questions during the meeting
Members ask Mahdar privately, such as what was decided last quarter. If Mahdar has a point for the room, it asks the chair first.
Draft minutes and actions
When the meeting ends, Mahdar drafts the minutes, decisions and action items with owners and due dates, each linked to the moment it was said.
Approval and distribution
The secretary edits, the chair approves, and the minutes go out on your template. Nothing is published before approval.
Actions, polls and votes
Each member sees their own actions, linked to where they were agreed. Polls and votes are recorded with the minutes.
How it works
Before, during and after every meeting
- 01
Prepare
Mahdar reads the agenda and papers and sends each member a brief for their role.
- 02
Follow
In the room or online, Mahdar transcribes and attributes what is said, in Arabic and English.
- 03
Draft
As the meeting ends, the draft minutes, decisions and actions are ready for the secretary.
- 04
Approve
The chair approves, the minutes are distributed and every action is tracked to closure.
Who it’s for
Built for the meetings that matter most
Boards and committees
Board, audit, risk and steering committees that need formal minutes approved by the chair.
Executive teams
Leadership meetings whose decisions and actions must be followed up across the organisation.
Government councils
Councils and committees that meet in Arabic and English and keep their minutes on record.
Licensing
License Mahdar on your servers or in the cloud
Mahdar is sold as a software licence, not a one-off project. You choose where it runs; the product, updates and support are the same.
On-premise licence
Runs on your servers
Install Mahdar in your data center, in your private cloud tenant or on an isolated network with no internet connection.
- Annual licence, priced by the number of users and meeting rooms
- Your data never leaves your network
- Installation, training and updates included
- Support with agreed response times
Cloud subscription
Hosted for you
We run Mahdar for you in a UAE data center, or in a cloud region in your country, ready in days.
- Monthly or annual subscription, priced by the number of users and meeting rooms
- Hosting, backups and monitoring included
- Updates applied for you
- Single sign-on and role-based access
The price depends on the number of users and meeting rooms and the support level. We reply within one business day and send a written quote after a short scoping call.
Track record
Trusted by UAE government entities and global brands.
Authorized vendor to five UAE government entities, with projects delivered for Hindustan Unilever, USA Today, Nokia and Linde.
- Startups and enterprises served by our engineering teams
- 150+
- Startups and enterprises served by our engineering teams
- Average rating on Clutch, Trustpilot and Glassdoor
- 4.9/5
- Average rating on Clutch, Trustpilot and Glassdoor
- Client satisfaction rate
- 98%
- Client satisfaction rate
- UAE government entities we are an authorized vendor to
- 5
- UAE government entities we are an authorized vendor to
Hear it from our clients
Client testimonial
E-commerceClient testimonial
HealthcareClient testimonial
E-commerceClient testimonial
E-commerce
Security
Built for confidential meetings
Consent first
Speakers are identified by voice only if they have consented to a voiceprint.
Single sign-on and roles
Sign in through your identity provider. Executive, secretary, chair, participant and admin roles decide who sees what.
Audit log
Every edit to the draft, every approval and every distribution is recorded.
Sovereign hosting
On-premise or in a UAE cloud region, so recordings and minutes stay in the country.
Book a demo
See Mahdar minute a meeting
We run a short sample meeting with your team in Arabic and English, and show the brief, the live transcript and the draft minutes it produces.
- A live demo, not slides
- On your minutes template
- Under NDA if you need one
4.9/5 average rating · 98% client satisfaction · 150+ clients served
FAQ
AI meeting minutes, answered
What does Mahdar do?
Mahdar is an AI meeting assistant for executives, boards and committees. It prepares a brief for each member, transcribes the meeting in Arabic and English, drafts the minutes and action items, and routes them for approval before anything is shared.
Does Mahdar work in Arabic?
Yes. Mahdar transcribes Arabic and English, and its screens, briefs and minutes work in both languages with full right-to-left support.
Who approves the minutes?
You decide. Usually the secretary edits the draft and the chair approves it. Nothing is published or distributed until it is approved, and every step is in the audit log.
How does speaker identification work?
Members can consent to a voiceprint, which lets Mahdar attribute what they say. Members who haven’t consented are not identified by voice.
Does it work with Outlook?
Yes. Mahdar syncs with Outlook calendars to pick up meetings and attendees, and users sign in through your single sign-on.
Can we use it in meeting rooms?
Yes. Mahdar has room and tablet views for meetings in person, as well as a web app for members.
Where is our data stored?
On your own servers, or in a UAE cloud region we run for you. Recordings, transcripts and minutes stay in the country.
How is Mahdar licensed?
As an annual on-premise licence installed on your servers, private cloud or an isolated network, or as a monthly or annual cloud subscription that we host in a UAE data center or a cloud region in your country. Both include updates and support.
Never write minutes from scratch again
Book a live Mahdar demo for your board or committee.
Book a Mahdar demo