Birbal AI

Sijil · سجل · Asset tracking

Every asset, accounted for, with a custodian on record.

Sijil (سجل, “register”) is an asset management system that keeps one register of every asset your organisation owns: its tag, custodian, location and full history. Staff accept the assets they receive, counts are done on a phone, movements need a gate pass, and the physical register is reconciled with the financial one. An AI assistant answers questions and flags assets at risk of loss, for a person to confirm.

Book a Sijil demo See how it works
  • RFID, barcode and QR tags
  • Custody accepted by every employee
  • Physical and financial registers reconciled

Sijil · Asset register

RFID · QR

Assets

24,310

Verified this quarter

91%

Not seen in 6 months

38

  • AST-IT-004216Laptop · HQ, level 12Verified
  • AST-VH-000027Vehicle · fleet yard · service dueDue
  • AST-FU-004410Furniture · store to level 3In transfer
  • AST-IT-007710Laptop · custodian leavingAt risk
Ask Sijil38 laptops not verified this year · 43% of them are on level 12Review
Illustrative screen with sample data

Authorized vendor to

  • Ministry of Finance
  • Ministry of Interior
  • DGE Abu Dhabi
  • Etihad Aviation
  • EDGE Group

Delivered for

  • Hindustan Unilever
  • Nokia
  • Linde
  • USA Today
  • JSL

Procurement-ready

  • Abu Dhabi Government Procurement Gate
  • UAE Ministry of Finance, federal procurement
  • Registered ADNOC vendor
  • National ICV certificate

Product tour

See Sijil at work

Screens from Sijil, shown with sample assets for a government entity.

Sijil asset dashboard with total assets, assets assigned to custodians, approvals waiting, items due for verification, assets by category, AI insights and recent movements
Asset dashboard: what you own, who holds it, what is waiting for approval and what is due for verification.
Sijil asset record for a laptop with identifiers, purchase and warranty details, custody, location, verification history and linked systems
Asset record: tags and serials, custody, location and verification history, with finance data kept in sync with your ERP.

  • Custody that holds up

    Every asset has a named custodian, an acknowledgement and a full movement history.

  • Counts without spreadsheets

    Verification campaigns use RFID and QR scans, and differences are reconciled on screen.

  • Works with your ERP

    Financial data stays in the ERP; Sijil keeps location, custody, tags and verification.

Why it matters

You can’t protect what you can’t find

Registers live in spreadsheets, custody is signed on paper, and the annual count never matches the books.

No one owns the asset

When custody isn’t recorded, nobody is accountable when a laptop or a vehicle goes missing.

Counts that never match

Physical counts and the financial register drift apart, and every difference becomes an audit finding.

Movements without a trail

Assets move between floors, sites and people with no gate pass or approval on record.

What Sijil does

One register, from tagging to reconciliation

Asset register

Every asset with its identifiers, category, value, custodian, location, warranty and full history.

Tags and labels

Print and assign RFID, barcode and QR labels, and replace a damaged tag without losing the history.

Custody

Assign assets to people, who accept them in the app. Handovers and returns, including for leavers, are recorded and signed.

Locations and movement

Sites, buildings, floors and rooms, with transfer requests, approvals and gate passes for anything leaving.

Verification

Stock counts on a phone or an RFID reader, including blind counts, with every difference explained and resolved.

Consumables and software

Consumables linked to the assets they serve, and software licences matched to the devices they are installed on.

Reconciliation and reports

Reconcile the physical register with the financial one, and export signed registers and audit packs.

AI assistant and risk

Ask in Arabic or English, and see assets scored for risk of loss. Sijil suggests actions; a person confirms every change.

Integrations

Single sign-on with Microsoft Entra ID or UAE PASS, and connectors to your ERP, HR and service desk.

How it works

From the first tag to a register that matches the books

  1. 01

    Register

    Import your existing register, tag each asset and assign it to a custodian and a location.

  2. 02

    Accept

    Custodians accept their assets in the app, and every handover is signed.

  3. 03

    Verify

    Teams count assets on mobile or with RFID, and every difference is resolved with a reason.

  4. 04

    Reconcile

    Sijil reconciles the physical and financial registers and flags assets at risk.

Who it’s for

Built for organisations with assets in many hands

Government entities

Entities that must keep a signed register of assets and custody for audit and finance.

Enterprises

Organisations with laptops, vehicles, equipment and furniture across many sites.

Facilities and IT teams

Teams that issue, move and count assets every day.

Licensing

License Sijil on your servers or in the cloud

Sijil is sold as a software licence, not a one-off project. You choose where it runs; the product, updates and support are the same.

On-premise licence

Runs on your servers

Install Sijil in your data center, in your private cloud tenant or on an isolated network with no internet connection.

  • Annual licence, priced by the number of assets and users
  • Your data never leaves your network
  • Installation, training and updates included
  • Support with agreed response times

Cloud subscription

Hosted for you

We run Sijil for you in a UAE data center, or in a cloud region in your country, ready in days.

  • Monthly or annual subscription, priced by the number of assets and users
  • Hosting, backups and monitoring included
  • Updates applied for you
  • Single sign-on and role-based access

The price depends on the number of assets and users and the support level. We reply within one business day and send a written quote after a short scoping call.

Track record

Trusted by UAE government entities and global brands.

Authorized vendor to five UAE government entities, with projects delivered for Hindustan Unilever, USA Today, Nokia and Linde.

Startups and enterprises served by our engineering teams
150+
Startups and enterprises served by our engineering teams
Average rating on Clutch, Trustpilot and Glassdoor
4.9/5
Average rating on Clutch, Trustpilot and Glassdoor
Client satisfaction rate
98%
Client satisfaction rate
UAE government entities we are an authorized vendor to
5
UAE government entities we are an authorized vendor to

Hear it from our clients

  • Client testimonial

    E-commerce

  • Client testimonial

    Healthcare

  • Client testimonial

    E-commerce

  • Client testimonial

    E-commerce

Security

Built for audit-ready asset records

Signed custody

Every assignment, handover and return is accepted and signed by the people involved.

Full audit trail

Every change to an asset, its custodian or its location is logged with who, what and when.

Roles and approvals

Transfers, disposals and write-offs need approval from the right role.

Your servers or UAE cloud

On-premise or in a UAE cloud region, with single sign-on.

Book a demo

See Sijil count and reconcile your assets

We walk your team through a sample register: tagging, a custody handover, a mobile count and the reconciliation report, in Arabic or English.

  • A live demo, not slides
  • Mapped to your asset categories
  • Under NDA if you need one

4.9/5 average rating · 98% client satisfaction · 150+ clients served

Book a Sijil demo

We only use your details to reply to you. Arabic or English, as you prefer.

FAQ

Asset tracking questions, answered

What is Sijil?

Sijil is asset tracking and custody software. It keeps one register of every asset with its tag, custodian, location and history, runs stock counts on mobile and reconciles the physical register with the financial one.

Which tags does Sijil support?

RFID, barcode and QR labels. Sijil prints and assigns them, and counts work with phone cameras or RFID readers.

Does Sijil do RFID asset tracking?

Yes. Assets can carry RFID tags and be counted with RFID readers, including blind counts, or with phone cameras for barcodes and QR codes.

How does custody work?

Assets are assigned to people, who accept them in the app. Handovers, returns and leavers are recorded and signed, so every asset always has a custodian on record.

Can it reconcile with our finance system?

Yes. Sijil reconciles the physical register with the financial register from your ERP and reports every difference and how it was resolved.

Can we use Sijil for a fixed asset tagging and verification exercise?

Yes. Import your existing fixed asset register, print and assign RFID, barcode or QR tags in Sijil, then verify each asset on a phone or an RFID reader. Every difference is resolved with a reason, and the tagged register reconciles with the financial one.

Is Sijil a fixed asset management system?

Sijil manages the physical side of your fixed assets: tags, custodians, locations, movements and verification. Values and depreciation stay in your ERP, and Sijil reconciles the two registers.

What does the AI do?

It answers questions about your assets in Arabic and English, drafts reports and scores assets for risk of loss, such as assets not seen in months. It suggests actions; a person confirms every change.

Is there a mobile app?

Yes. Staff accept custody, request transfers and confirm their assets, and teams run counts on phones and tablets.

How is Sijil licensed?

As an annual on-premise licence installed on your servers, private cloud or an isolated network, or as a monthly or annual cloud subscription that we host in a UAE data center or a cloud region in your country. Both include updates and support.

Know where every asset is, and who has it

Book a live Sijil demo for your organisation.

Book a Sijil demo