Birbal AI

Ibtiath · ابتعاث · Scholarship management

A scholarship management system, from the first application to graduation.

Ibtiath runs the whole scholarship cycle: students find a programme, apply with UAE PASS, book an interview, sign their agreement and receive payments, while your team reviews, selects, pays and advises from one work centre. Every status shows the next step and who owns it.

Book an Ibtiath demo See how it works
  • Apply with UAE PASS, in Arabic or English
  • Rules decide eligibility; a committee selects
  • Payments with maker-checker control

Ibtiath · Work centre

Arabic · English

Applications

1,284

2027 intake

Eligible

912

rules v3

Interviews booked

640

  • Application review5 of 6 documents receivedDue today
  • Selection snapshotFrozen for committee meetingCommittee
  • Allowance batchPrepared · waiting for a second approverApproval
Next step: sign agreementOffer accepted · owner: scholarship officerScholar
Illustrative screen with sample data

Authorized vendor to

  • Ministry of Finance
  • Ministry of Interior
  • DGE Abu Dhabi
  • Etihad Aviation
  • EDGE Group

Delivered for

  • Hindustan Unilever
  • Nokia
  • Linde
  • USA Today
  • JSL

Procurement-ready

  • Emirati national company
  • National ICV certificate
  • Abu Dhabi Government Procurement Gate
  • UAE Ministry of Finance, federal procurement
  • Registered ADNOC vendor

Why it matters

Scholarships run on forms, email and spreadsheets

A scholarship lasts years and touches admissions, finance, advisors and universities abroad. Few systems cover all of it.

Applicants left guessing

Students upload documents and then hear nothing, so they call and email to ask what happens next.

Selection that is hard to defend

Scores and rankings change in spreadsheets, and an appeal months later cannot be answered with certainty.

Payments and follow-up apart

Allowances, grades and advising live in separate systems, so problems are noticed late.

What Ibtiath does

One platform for applicants, scholars and staff

Public portal

Students compare programmes by field, university or country and check whether they may be eligible before they sign in.

Guided application

Sign-in with UAE PASS, details filled from verified records with consent, document upload and a clear review step.

Eligibility rules

Deterministic, versioned rules decide eligibility, and every result shows which rule applied.

Interviews

Applicants book a slot; the panel scores each criterion independently in an interview workbench.

Selection and committee

A frozen snapshot of rankings, scores and evidence goes to the committee, and an appeal rebuilds exactly that snapshot.

Offers and agreements

Offers are issued and accepted online, and the scholarship agreement is signed securely.

Scholar 360 and advising

Grades, conditions, transcripts and advising sessions in one view, with triggers when a scholar needs support.

Payments

Allowance batches are prepared by one person and approved by another, then sent to your finance system.

Reports and assistant

Governed metrics, questions in plain language, and an assistant that answers from policy and cites its sources.

How it works

The scholarship cycle in four stages

  1. 01

    Apply

    A student finds a programme, signs in with UAE PASS and submits an application with documents.

  2. 02

    Select

    Officers review, rules check eligibility, panels interview and the committee decides on a frozen snapshot.

  3. 03

    Award

    The student accepts the offer and signs the agreement, and the award is activated once every check passes.

  4. 04

    Support

    Payments, grades and advising continue until graduation, with cases opened when something needs attention.

Who it’s for

Built for organisations that fund students

Government scholarship offices

Education authorities and entities that send nationals to study at home and abroad.

Universities and colleges

Institutions that run their own scholarship and financial-aid programmes.

Foundations and employers

Foundations and companies that sponsor students and need to follow each one.

Licensing

License Ibtiath on your servers or in the cloud

Ibtiath is sold as a software licence, not a one-off project. You choose where it runs; the product, updates and support are the same.

On-premise licence

Runs on your servers

Install Ibtiath in your data center, in your private cloud tenant or on an isolated network with no internet connection.

  • Annual licence, priced by the number of programmes and scholars
  • Your data never leaves your network
  • Installation, training and updates included
  • Support with agreed response times

Cloud subscription

Hosted for you

We run Ibtiath for you in a UAE data center, or in a cloud region in your country, ready in days.

  • Monthly or annual subscription, priced by the number of programmes and scholars
  • Hosting, backups and monitoring included
  • Updates applied for you
  • Single sign-on and role-based access

The price depends on the number of programmes and scholars and the support level. We reply within one business day and send a written quote after a short scoping call.

Track record

Trusted by UAE government entities and global brands.

Authorized vendor to five UAE government entities, with projects delivered for Hindustan Unilever, USA Today, Nokia and Linde.

Startups and enterprises served by our engineering teams
150+
Startups and enterprises served by our engineering teams
Average rating on Clutch, Trustpilot and Glassdoor
4.9/5
Average rating on Clutch, Trustpilot and Glassdoor
Client satisfaction rate
98%
Client satisfaction rate
UAE government entities we are an authorized vendor to
5
UAE government entities we are an authorized vendor to

Hear it from our clients

  • Client testimonial

    E-commerce

  • Client testimonial

    Healthcare

  • Client testimonial

    E-commerce

  • Client testimonial

    E-commerce

Privacy and control

People decide, and every step is recorded

AI is labelled and limited

Generated content is marked, cites its sources and never takes a decision that affects a student.

Privacy by purpose

Restricted records, such as wellbeing notes, stay hidden unless the role and purpose allow, and every view is logged.

Segregation of duties

Nobody approves a payment line or a rule change that they created.

Tamper-evident audit

One policy engine governs screens, exports and AI retrieval, and events are hash-chained.

Book a demo

See a scholarship from application to first payment

We follow a sample applicant through eligibility, interview, committee and agreement, then show the scholar view and a payment batch, in English or Arabic.

  • A live demo, not slides
  • Your programmes and rules
  • Under NDA if you need one

4.9/5 average rating · 98% client satisfaction · 150+ clients served

Book an Ibtiath demo

We only use your details to reply to you. Arabic or English, as you prefer.

FAQ

Scholarship management questions, answered

What is Ibtiath?

Ibtiath is a scholarship management system. It covers applications, eligibility, interviews, committee selection, offers and agreements, payments, and the follow-up of each scholar until graduation, for applicants and staff, in Arabic and English.

What is a scholarship management system?

A scholarship management system is software that runs a scholarship programme from application to graduation. It replaces forms, email and spreadsheets with one system: students apply and track their status online, staff review and select with consistent rules, finance pays allowances with controls, and advisors follow each scholar's progress.

Does it work with UAE PASS?

Yes. Applicants sign in with UAE PASS, and with their consent their details are filled in from verified official records.

Does AI decide who gets a scholarship?

No. Eligibility is decided by published rules, and selection by your panels and committee. AI drafts, summarises and answers questions from policy, with its sources shown.

How are appeals handled?

Each selection round is frozen as a snapshot of rankings, scores and evidence. An appeal is reviewed against exactly that snapshot, and any change creates a new version.

Can it connect to our finance and student systems?

Yes. Award activation and payment batches go to your ERP, and marks can be imported from universities with validation and a correction history.

How is Ibtiath licensed?

As an annual on-premise licence installed on your servers, private cloud or an isolated network, or as a monthly or annual cloud subscription that we host in a UAE data center or a cloud region in your country. Both include updates and support.

Run every scholarship in one system

See Ibtiath with sample programmes, applicants and scholars.

Book an Ibtiath demo