Sijil · Asset custody
Employee asset custody, signed for by the person who holds it.
Sijil records the assets you issue to your staff: laptops, phones, tools, equipment, furniture and vehicles. Each employee accepts their assets in the app, transfers and returns are signed by both sides, and when someone leaves, everything they hold is listed for return. This page is about physical assets in staff custody, not cash advances or legal trusts.
- Custody accepted and signed in the app
- Transfers, returns and leavers on record
- Free custody receipt form
Sijil · Asset register
RFID · QRAssets
24,310
Verified this quarter
91%
Not seen in 6 months
38
- AST-IT-004216Laptop · HQ, level 12Verified
- AST-VH-000027Vehicle · fleet yard · service dueDue
- AST-FU-004410Furniture · store to level 3In transfer
- AST-IT-007710Laptop · custodian leavingAt risk
Authorized vendor to
- Ministry of Finance
- Ministry of Interior
- DGE Abu Dhabi
- Etihad Aviation
- EDGE Group
Delivered for
- Hindustan Unilever
- Nokia
- Linde
- USA Today
- JSL
Procurement-ready
- Emirati national company
- National ICV certificate
- Abu Dhabi Government Procurement Gate
- UAE Ministry of Finance, federal procurement
- Registered ADNOC vendor
Why custody matters
Paper custody forms don’t hold up
Signed sheets get lost, assets change hands without a record, and leavers walk out with equipment nobody remembers issuing.
No proof of receipt
When a laptop goes missing, a paper form in a drawer rarely shows who received it, in what condition and when.
Handovers without a trail
Assets pass between colleagues and departments with no signature from either side.
Leavers and clearance
HR clears the employee, but no one has a full list of what they still hold.
The custody cycle
From issue to return, every step signed
- 01
Issue
An asset is assigned to an employee in Sijil, with its tag and serial number.
- 02
Accept
The employee checks the asset and accepts it in the app. Their acceptance is recorded with the date.
- 03
Transfer
Moving an asset to a colleague or another department needs a request, an approval and acceptance by the new custodian.
- 04
Confirm
In every count, custodians confirm the assets they hold, and anything missing is flagged.
- 05
Return
When an asset comes back, or an employee leaves, the return is signed and the custody record closes.
Free download
Custody receipt form
A bilingual Arabic and English form for receiving and returning assets in custody. Use it as it is, or as the paper version of the record Sijil keeps.
- Custody receipt and return form (Word)Employee and asset details, condition on receipt, the employee’s acknowledgement, and a return section signed by both sides.Download the form
- Fixed asset register template (Excel)A register with the columns finance and audit expect, including custodian, location and last verification date.Download the template
What Sijil records
Custody you can prove
Every custodian’s list
Each employee sees the assets in their custody in the Sijil app.
Full history
Every assignment, handover and return is logged with who, what and when.
Approvals for transfers
Transfers between people, departments and sites follow the approval route you set.
Leavers
A departing employee’s full custody list, with each return signed before the record closes.
Gate passes
Assets leaving a site need a gate pass, so equipment doesn’t leave without a record.
Single sign-on
Staff sign in with Microsoft Entra ID or UAE PASS, so custody is tied to a real identity.
Book a demo
See a custody handover in Sijil
We show your team an asset being issued, accepted, transferred and returned, in Arabic or English.
- A live demo, not slides
- Your asset categories
- Under NDA if you need one
4.9/5 average rating · 98% client satisfaction · 150+ clients served
FAQ
Asset custody questions, answered
What is an asset custody system?
An asset custody system records which employee holds which asset, when they received it and in what condition, and keeps that record up to date through transfers, counts and returns.
What is employee custody?
Employee custody covers the physical assets an organisation issues to a member of staff to use for their work, such as a laptop, phone, tools or a vehicle, which the employee is responsible for until they return them.
What should be checked when receiving an asset in custody?
The asset’s tag and serial number, its condition and accessories, and the date. The employee then signs or accepts the receipt, which Sijil records in the app.
How is custody settled when an employee leaves?
Every asset in the employee’s custody is returned or transferred to someone else, with both sides signing, and the record closes. Anything not returned is listed for a decision by the approver.
Is there a free custody receipt form?
Yes. Download our bilingual custody receipt and return form in Word from this page.
Does Sijil manage cash custody (petty cash)?
No. Sijil manages physical assets in custody. Cash advances are handled in your finance system.